1. Information We Collect
Information You Provide
- Google Account Information: Basic profile information from your Google account (name, email address, profile picture) obtained through Google OAuth
- Gmail Access: We access your Gmail account with your explicit permission to send and receive emails related to your proposals
- Proposal Content: Text, images, and files you upload to create proposals
- Client Information: Contact details of clients you share proposals with
- Payment Information: Billing details processed securely through our payment providers
- Communications: Messages you send to us for support or feedback, and email communications managed through Gmail integration
🔗 Google Integration Details
We use Google OAuth 2.0 for secure authentication and request the following permissions:
- Basic Profile: To identify you and personalize your experience
- Gmail Send: To send proposal emails and follow-ups on your behalf
- Gmail Read: To track email opens, read client replies, and manage proposal conversations
- Gmail Modify: To organize and label proposal-related emails
Information We Collect Automatically
- Usage Data: How you interact with our service, features used, and time spent
- Proposal Analytics: Views, clicks, and engagement metrics on your proposals
- Device Information: IP address, browser type, operating system, and device identifiers
- Log Data: Server logs including access times, pages viewed, and errors
2. How We Use Your Information
We use the information we collect to:
- Provide, maintain, and improve our services
- Create and host your proposal pages
- Track proposal engagement and provide analytics
- Send automated follow-up communications on your behalf
- Process payments and manage your subscription
- Provide customer support and respond to your inquiries
- Send important service updates and security notifications
- Detect and prevent fraud, abuse, and security issues
- Comply with legal obligations and enforce our terms
Specific Uses of Google Data
We use your Google account data specifically to:
- Authenticate your identity and maintain your session
- Send proposal emails and automated follow-ups through your Gmail account
- Track when proposal emails are opened and engaged with
- Receive and process client replies to your proposals
- Organize proposal-related emails with appropriate labels and threading
- Provide analytics on email engagement and response rates
🛡️ Google API Compliance
Our use of Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements. We only access the minimum data necessary to provide our services and do not use Google user data for advertising or other unrelated purposes.
3. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information. We may share your information in the following circumstances:
With Your Consent
When you share proposal pages with clients, we display the content you've chosen to include.
Service Providers
We work with trusted third-party service providers who help us operate our service:
- Cloud hosting and storage providers
- Payment processing services
- Email and communication services
- Analytics and monitoring tools
Google Services Integration
Your Google account data is processed in accordance with Google's privacy policies and our agreement with Google. We do not share your Google data with third parties except:
- When sending emails on your behalf to your specified recipients
- With Google's own services as part of the API integration
- As required by law or Google's terms of service
You can revoke our access to your Google account at any time through your Google Account permissions page.
Legal Requirements
We may disclose information if required by law, court order, or to protect our rights, property, or safety, or that of our users or the public.
4. Data Security
We implement appropriate technical and organizational measures to protect your information:
- Encryption of data in transit and at rest
- Regular security assessments and updates
- Access controls and authentication measures
- Secure data centers and infrastructure
- Employee training on data protection practices
Note: While we strive to protect your information, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.
5. Data Retention
We retain your information for as long as necessary to provide our services and fulfill the purposes outlined in this policy:
- Account Data: Until you delete your account or request deletion
- Proposal Content: Until you delete specific proposals or your account
- Analytics Data: Aggregated data may be retained for business analysis
- Legal Requirements: Some data may be retained longer to comply with legal obligations
6. Your Rights and Choices
You have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Update or correct inaccurate information
- Deletion: Request deletion of your personal information
- Portability: Request a copy of your data in a portable format
- Restriction: Request that we limit how we use your information
- Objection: Object to certain uses of your information
To exercise these rights, please contact us at privacy@pitchbeacon.com.
Google Account Controls
In addition to the rights listed above, you can:
- Revoke Access: Remove PitchBeacon's access to your Google account through Google Account settings
- Review Permissions: View and manage what data we can access from your Google account
- Google Privacy Controls: Use Google's own privacy controls to manage your data
- Account Deletion: Delete your Google account (which will also remove our access)
Note: Revoking Google access will disable core features of PitchBeacon that depend on Gmail integration.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Keep you logged in to your account
- Remember your preferences and settings
- Analyze how our service is used
- Track proposal engagement (with privacy-first approach)
- Provide security features
You can control cookies through your browser settings, but some features may not work properly if cookies are disabled.
8. International Data Transfers
Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this privacy policy and applicable data protection laws.
9. Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.
10. Changes to This Privacy Policy
We may update this privacy policy from time to time. We will notify you of any material changes by email or through our service. Your continued use of the service after such modifications constitutes acceptance of the updated privacy policy.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us.